Best business address providers for a GmbH or UG compared
Compare eight German business address providers by Handelsregister use, total cost, mail handling, workspace and contract terms.
Last updated
Reading time
10 min
What does a GmbH or UG need from an address provider?
A GmbH or UG must give the Handelsregister an inländische Geschäftsanschrift – a domestic German street address that is published in the register. This is different from the company’s Sitz or Satzungssitz, which is the German place named in its articles.
For a virtual office, choose a real, serviceable address – often described as a ladungsfähige Anschrift – where the company can reliably receive official documents. The selected plan must permit use for the Handelsregister; a Postfach or correspondence-only package is not enough.
If you need the underlying legal concepts, see our guides to what a ladungsfähige Anschrift is and when a virtual office can be used as a German business address.
The register address also does not decide everything else about the company. The Finanzamt looks at where management is genuinely carried out, and a Betriebsstätte depends on where the business has a fixed facility and conducts real activity. Banks, Stripe, PayPal and Amazon run their own checks on the company, its beneficial owners and the applicant.
Which business address providers support a GmbH or UG?
The table uses the plan that supports a GmbH or UG Handelsregister entry. Cheaper correspondence-only tiers are excluded.
| Comparison point | Olea | Regus | Office Club | CONTORA | Satellite Office | Clevver | firma.de | MailboxNow |
|---|---|---|---|---|---|---|---|---|
| Handelsregister use | Yes – every Virtual Office | Conditional – selected locations | Yes – Virtual Office / Firmendomizil | Yes – Firmensitz | Yes – dedicated registration plan | Yes – Registered Address upgrade | Yes – Mein Firmensitz | Yes – Gesellschaft plan |
| Starting price | €69/month | €68/month | €199/month | €169/month | €179/month | €79.95/month (quarterly) | €249/month | €129/month |
| Minimum contract term | Monthly | Monthly | 3 months | Monthly | Monthly | 3 months | Monthly | 6 months |
| Setup fee | None | €79 | €49 | None | €99 | None | None | None |
| Deposit | None | None | None | From €447 | From €537 | €239.85 | None | €50 postage credit |
| Mail scanning cost | 5/month included, then €0.79/letter | €30–40/month | €19/month + usage | €79/month | €39/month | 5/month included, then €2/letter | Included | €0.70 first page, €0.10 per extra page |
| Digital mailbox | Yes | No | No | No | No | Yes | Yes | No |
| Workspace access | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes |
| Online purchase | Yes | Yes | Yes | No | No | Yes | Yes | Yes |
| Locations | 7 cities | 40–50 cities | 10 cities | 6 cities | 6 cities | 8 cities | 8 cities | 3 cities |
| First-month cost | €69 | €177–187 | €270.95 | €248 (€695 upfront) | €317 (€854 upfront) | €79.95 (€479.70 upfront) | €249 | €132.50 (€182.50 upfront) |
Scroll sideways to compare all providers →
Where each provider stands out:
- Address choice, digital mailbox and flexible terms: Olea
- Widest location network: Regus
- Coworking-focused option: Office Club
- Landmark addresses and dedicated workspace: CONTORA and Satellite Office
- Digital-first address and mailbox: Clevver
- Address combined with founder services: firma.de
- Personal support and included meeting-room time: MailboxNow
If you are comparing virtual offices generally rather than for a specific legal form, our comparison of the leading virtual office providers in Germany covers the same market without the Handelsregister filter.
What does each provider offer a GmbH or UG?
Olea – for address choice, digital mail and workspace in one service
Olea is a German virtual office platform offering a choice of business addresses across a network of office and coworking locations. Its Virtual Office combines the selected business address with a digital mailbox, online setup and on-demand access to meeting rooms, desks and private offices. The address changes the price, but the core package stays the same.
Handelsregister use: every Olea Virtual Office can be used as the inländische Geschäftsanschrift for a GmbH or UG. Pricing: the service starts at €69/month. Five letter scans are included each month, followed by €0.79 per additional letter. Physical forwarding costs €10/month monthly, €30/month weekly or €70/month daily, plus postage.
- Handelsregister use
- Yes – every Virtual Office
- Starting price
- €69/month
- Minimum contract term
- Monthly
- Upfront fees
- None
- Mail scanning cost
- 5/month included,
then €0.79/letter - Digital mailbox
- Yes
- Workspace access
- Yes
- First-month cost
- €69
- Best for
- Companies that want to choose an address and manage mail and workspace through one service.
- Watch-outs
- Coverage is still expanding, so the preferred city or building may not yet be available.
Regus – for companies prioritising network coverage
Regus, part of IWG, is one of the world’s largest flexible-workspace providers, with offices, coworking spaces and meeting rooms across a large global network. Its virtual office products combine a business address with mail handling and access to workspace. Available services and prices vary by centre and package, but Regus offers the widest German and international location coverage in this comparison.
Handelsregister use: this is uncertain at product level. Regus states that company registration is available at selected locations, but its Business Address and Virtual Office products are not presented consistently as registration-valid across the network. Confirm the exact location and package in writing before relying on it for a GmbH or UG filing. Pricing: prices start at €68/month at the cheapest published location. Add a €79 setup fee and about €30–40/month for scanning; the exact address price and available registration plan vary by centre.
- Handelsregister use
- Conditional – selected locations
- Starting price
- €68/month
- Minimum contract term
- Monthly
- Upfront fees
- €79 setup fee
- Mail scanning cost
- €30–40/month
- Digital mailbox
- No
- Workspace access
- Yes
- First-month cost
- €177–187
- Best for
- Companies that prioritise a wide choice of cities and access to a large workspace network.
- Watch-outs
- Registration availability and fees vary by location, and the public page does not show one comparable national price.
Office Club – for companies that expect to use coworking space
Office Club is a German coworking and flexible-office operator with design-led workspaces in major cities. Its Virtual Office / Firmendomizil combines the company address with mail handling and access to Office Club coworking locations and meeting rooms. A digital inbox and physical forwarding are available for additional fees.
Handelsregister use: the Virtual Office / Firmendomizil supports a GmbH or UG Handelsregister entry. The cheaper Business Address is a correspondence-focused product and should not be treated as equivalent. Pricing: at Berlin Prenzlauer Berg, the Virtual Office costs €169/month on a 12-month term or €199/month on a three-month term. A digital inbox starts at €19/month on a 12-month term, plus €0.79 per scanned document; collected domestic forwarding costs €6 plus postage.
- Handelsregister use
- Yes – Virtual Office
- Starting price
- €199/month (3 months)
- Minimum contract term
- 3 months
- Upfront fees
- €49 setup fee
- Mail scanning cost
- €19/month + usage
- Digital mailbox
- No
- Workspace access
- Yes
- First-month cost
- €270.95
- Best for
- Companies that want a company address at a coworking space they plan to use.
- Watch-outs
- The lowest price requires 12 months, and digital mail adds a monthly fee plus per-document charges.
CONTORA – for a landmark address with a dedicated workplace
CONTORA is a premium business-centre and flexible-office operator focused on landmark buildings in major German commercial districts. Its Firmensitz product combines the business address with a dedicated workplace, staffed reception and bookable office and meeting services. Managed mail scanning is available as an add-on.
Handelsregister use: the Firmensitz product explicitly supports company registration at selected centres in Berlin, Munich and Frankfurt. Pricing: prices start at about €149/month on a longer term, or about €169/month with no minimum, with a three-month deposit from €447 and managed scanning around €79/month. The final quote varies by centre and configuration.
- Handelsregister use
- Yes – Firmensitz
- Starting price
- €169/month
- Minimum contract term
- Monthly
- Upfront fees
- From €447 deposit
- Mail scanning cost
- €79/month
- Digital mailbox
- No
- Workspace access
- Yes
- First-month cost
- €248
(€695 upfront) - Best for
- Companies that place the building, district and an assigned workplace ahead of instant online purchase.
- Watch-outs
- The final price varies by centre, and the refundable three-month deposit increases the upfront cash required.
Satellite Office – for a landmark address with staffed mail receipt
Satellite Office is a premium flexible-office operator offering offices, coworking, meeting rooms and business addresses in prominent German and Swiss buildings. Its registration-focused address product includes a fixed business address, staffed mail receipt, storage and access to workspace. Scanning and forwarding are charged separately.
Handelsregister use: Satellite Office separates its general business address product from the dedicated plan that permits a GmbH or UG Handelsregister entry. The registration plan is the relevant comparison. Pricing: the plan starts at €179/month. Published fees add a €99 setup charge, a deposit from €537 and about €39/month for scanning. Monthly terms are available; forwarding and postage depend on use.
- Handelsregister use
- Yes – registration plan
- Starting price
- €179/month
- Minimum contract term
- Monthly
- Upfront fees
- €99 + from €537 deposit
- Mail scanning cost
- €39/month
- Digital mailbox
- No
- Workspace access
- Yes
- First-month cost
- €317
(€854 upfront) - Best for
- Companies seeking a staffed address in a recognised commercial building with workspace available.
- Watch-outs
- The €99 setup fee, three-month deposit and scanning charge make the upfront and ongoing cost higher than the headline rate.
Clevver – for digital mail across several German cities
Clevver is an online virtual office and digital-mail provider with addresses in Germany and a wider international network. ClevverMail provides an online mailbox for receiving, scanning and forwarding post. It is a digital-first service without workspace; company-registration rights are added through the Registered Address upgrade.
Handelsregister use: standard ClevverMail cannot be used to incorporate or register a company. A GmbH or UG needs the Registered Address upgrade, which adds registration use and a rental agreement. Pricing: the comparable plan costs €79.95/month billed quarterly, with a three-month minimum and a deposit equal to three months’ fees. Five scans per month are included; additional scans cost €2 per letter, while forwarding costs extra.
- Handelsregister use
- Yes – with upgrade
- Starting price
- €79.95/month (quarterly)
- Minimum contract term
- 3 months
- Upfront fees
- €239.85 deposit
- Mail scanning cost
- 5/month included,
then €2/letter - Digital mailbox
- Yes
- Workspace access
- No
- First-month cost
- €79.95
(€479.70 upfront) - Best for
- Remote companies that prioritise a digital mailbox and do not need workspace.
- Watch-outs
- Billing is quarterly, a three-month deposit is required and the tariff allowance limits what is included.
firma.de – for founders who want address and formation support together
firma.de is a German founder-services platform offering company formation, legal and administrative services alongside business addresses. Its Mein Firmensitz product provides an address in eight German cities, digital access to scanned post, ten meeting-room hours per year and optional day offices.
Handelsregister use: every displayed Mein Firmensitz term supports the Handelsregister, Finanzamt, invoices, legal documents and an Impressum. Pricing: the monthly-cancellable plan costs €249/month. The rate falls to €199/month on 12 months and €149/month on 24 months.
- Handelsregister use
- Yes – Mein Firmensitz
- Starting price
- €249/month
- Minimum contract term
- Monthly
- Upfront fees
- None
- Mail scanning cost
- Included
- Digital mailbox
- Yes
- Workspace access
- Yes
- First-month cost
- €249
- Best for
- Founders who want a German business address alongside formation and administrative services.
- Watch-outs
- The flexible monthly price is substantially higher than the headline €149 rate, which requires a 24-month commitment.
MailboxNow – for personal support and meeting-room access
MailboxNow is a German business address and office-services provider with staffed locations in Berlin, Munich and Hamburg. Its Gesellschaft plan includes the business address, a registration certificate, personal support and four meeting-room hours each month. Post can be collected, scanned or forwarded.
Handelsregister use: the Gesellschaft plan is designed for GmbHs, UGs and other organisations and supports a Handelsregister entry. Pricing: the comparable monthly price is €129 on a six-month minimum. There is no setup fee; a €50 postage credit is paid upfront. Scanning costs €0.70 for the first page and €0.10 for each additional page per letter.
- Handelsregister use
- Yes – Gesellschaft plan
- Starting price
- €129/month
- Minimum contract term
- 6 months
- Upfront fees
- €50 postage credit
- Mail scanning cost
- €0.70 first page,
€0.10 per extra page - Digital mailbox
- No
- Workspace access
- Yes
- First-month cost
- €132.50
(€182.50 upfront) - Best for
- Companies that value a named contact, central-city addresses and included meeting-room time.
- Watch-outs
- Scanning is usage-based, a €50 postage credit is paid upfront and the network is limited to three cities.
What should you check before choosing an address provider?
Compare the service and buying experience first, then calculate what the right setup will cost over the required term:
- Registration fit: check that the specific plan – not just the provider generally – supports a GmbH or UG Handelsregister entry at a real, serviceable German address.
- Mail handling: compare what is included: digital access, scan allowances or per-item charges, physical forwarding and collection options.
- Address and workspace fit: decide which city or building suits the company and whether you need meeting rooms, coworking, an assigned workplace or only mail handling.
- Website, buying and support experience: look for clear pricing, easy setup and management, plus responsive support when address or mail issues arise.
- Full cost and terms: add the plan price, setup fee and expected mail charges over the minimum term. Treat any refundable deposit separately as an upfront cash requirement.
How Olea fits
Olea sits in the all-in-one category: the service combines the German address, digital mail handling and access to meeting rooms, desks and private offices. Its fit maps to the same five tests above:
- Registration fit: every Virtual Office supports a GmbH or UG Handelsregister entry and includes the required right-to-use documentation.
- Mail handling: unlimited mail receipt and a digital mailbox are included, with five letter scans per month, ten archived originals in total and 30-day temporary storage.
- Address and workspace fit: choose among business addresses in seven German cities, with meeting rooms from €20/hour, coworking desks from €25/day and private offices from €125/day.
- Website, buying and support experience: compare and buy online, complete compliance checks digitally, then manage the address and mail through the platform.
- Full cost and terms: prices start at €69/month with no setup fee, deposit or minimum term. Additional scans cost €0.79/letter; physical forwarding and postage cost extra.
For more guidance on choosing and setting up an address during incorporation, see our page on business addresses for GmbH and UG formation.
FAQs
We compared the plan that publicly supports company registration where the provider makes that distinction. Prices and terms can change so confirm the current details with each provider. This is general information, not legal or tax advice; for your own situation, consult a qualified professional (Rechtsanwalt, Steuerberater or Notar).