Your business address for forming a GmbH or UG

• GmbH – the standard German limited-liability company. Formation and capital requirements are handled with the notary and relevant professional advisers.
• UG (haftungsbeschränkt) – a limited-liability form with different capital and reserve rules. The same requirement to provide an inländische Geschäftsanschrift applies.
• Other registered entities – an Olea business address may also support other entities entered in the Handelsregister, but this page is written specifically for the GmbH/UG formation journey.

• A selectable address at an available German partner office
• The approved use-of-address document after the applicable onboarding milestone
• Address and mail-receipt arrangements for the selected location
• Receipt of eligible correspondence in the approved name of the company in formation, once the pre-formation setup is approved
• Digital Mailbox at every location once setup is complete
• Mail Pickup or recurring Mail Forwarding where the location supports the option
• Access for active customers to request separately booked and paid workspace at participating locations

• Accurate identity, residence, planned-company, director, shareholder and beneficial-owner information
• Any further evidence requested during pre-formation or post-formation review
• The formation documents and capital steps required by the notary
• The completed registered-company documents required to complete your setup
• Separate Gewerbeamt, Finanzamt, Impressum, bank and platform updates after formation where applicable

The notary advises on and notarises the formation documents and submits the Handelsregister application. The Handelsregister examines the filing and can ask for further information before recording the company. Olea supplies the selected address and its approved supporting evidence; Olea does not replace either role and cannot guarantee a filing outcome or processing time.

A company in formation creates a sequencing issue: the founder needs address evidence before the company exists, while Olea needs final company documents before fully activating the registered entity. Olea’s setup therefore runs in two review stages:

1. 1A pre-formation review of the founder and planned company before the address document is released under the approved workflow.
2. 2A post-formation review of the registered company, its directors and beneficial owners before your selected ongoing mail service is fully activated.

The address is not dormant between the two. Once Olea approves your pre-formation setup, eligible correspondence can be received in the approved name of the company in formation – which is what makes the sequence work, because the registration confirmation your company needs for the second review is itself delivered by post. Your selected ongoing mail service becomes fully active once the company is registered, you provide the final company documents and Olea confirms completion of setup.

Once the company is registered and Olea confirms your setup is complete, its post is handled through your selected mail option rather than held for the formation. The address can also remain on the company’s Handelsregister record and can be used for the Impressum and official correspondence. Gewerbeanmeldung, tax registration, business-account onboarding and marketplace verification are separate processes controlled by the relevant authority or provider.

For the Finanzamt, describe the address as the company’s registered correspondence address or Geschäftsanschrift. The address alone does not create a German Betriebsstätte, place of management or tax residence.

An existing GmbH or UG can change its registered business address to an Olea location. The company should obtain the new address documentation first and then follow the notary and Handelsregister process applicable to the change. A move within the same municipality and a statutory-seat move to another municipality can involve different corporate and filing steps. Your notary can confirm which applies and what it costs.