Best virtual office providers in Germany compared
Compare Germany’s leading virtual offices by total cost, mail handling, workspace, contract terms and location.
30 June 20269 min read
What is a virtual office?
A virtual office (virtuelles Büro) is a service that gives your business a real street address (Geschäftsadresse) – usable for your Handelsregister entry, Impressum and correspondence – plus mail handling and on-demand access to meeting rooms or workspace, without renting a physical office. It only works for registration if the address is a genuine, staffed ladungsfähige Anschrift where you can be reached, not a P.O. box (Postfach) or a name-only forwarding service.
For the underlying rules, see our guides to what a ladungsfähige Anschrift is and what a business address in Germany is.
What’s the best virtual office in Germany?
The table below compares each provider’s starting price for a virtual office that supports a Handelsregister entry, along with additional fees, mail handling, workspace access, contract terms and location coverage.
| Buying factors | Olea | Regus | Clevver | CONTORA | Office Club | Satellite Office |
|---|---|---|---|---|---|---|
| Starting price | €69/mth (monthly) | €68/mth (monthly) | €79.95/mth (quarterly) | €149/mth (monthly) | €169/mth (monthly) | €179/mth (monthly) |
| Setup fee | – | €79 | – | – | €49 | €99 |
| Deposit | – | – | €239.85 (3 months’ fees) | From €447 (3 months’ fees) | – | From €537 (3 months’ fees) |
| Minimum contract | Monthly | Monthly | 3 months | Monthly (+€20/mth) | 3 months | Monthly |
| Mail scanning cost | Included | €30–40/mth | Included | €79/mth | €19/mth | €39/mth |
| Digital mailbox | Yes | No | Yes | No | No | No |
| Workspace access | Yes | Yes | No | Yes | Yes | Yes |
| Online checkout | Yes | Yes | Yes | No | Yes | No |
| Locations | 6 cities | 40–50 cities | 8 cities | 6 cities | 10 cities | 6 cities |
Scroll sideways to compare all providers →
Where each provider stands out:
- Choice of addresses, digital experience and flexible terms: Olea
- Widest network: Regus
- Digital-only address and mailbox: Clevver
- Coworking-focused option: Office Club
- Landmark addresses: CONTORA and Satellite Office
Beyond these, other regional business centres and independent coworking spaces across Germany offer virtual offices directly. When comparing prices, check that the advertised tier supports a Handelsregister entry rather than providing only a postal or correspondence address.
What each provider offers — in depth
Olea — a choice of addresses, with a digital mailbox and workspace on-demand
Olea offers hand-picked business addresses at offices or coworking spaces across Germany, with a digital mailbox and on-demand workspace included as standard. It starts at €69/month with no setup fee, deposit or minimum term (15% off on annual). You buy and manage everything online, including compliance checks. It’s an all-in-one option – choose from practical everyday addresses to landmark buildings, and get a fully digital experience, with flexible terms and no additional fees.
- Starting price
- €69/month (monthly)
- Extra fees
- None
- Minimum contract
- Monthly
- Mail scanning cost
- Included (within tariff allowance)
- Digital mailbox
- Yes
- Workspace access
- Yes
- Online checkout
- Yes
- Locations
- 6 German cities
- Best for
- A choice of address, with a digital mailbox, online experience, flexibility and no fees.
- Watch-outs
- Coverage is still expanding, so your preferred location may not be available yet.
Regus — the widest office network
Regus (part of IWG) runs the largest flexible office network in Germany and globally. Prices start at €68/month at its cheapest location, in Stuttgart, but most cost more – and the headline price climbs once you add setup fees and mail charges. Because pricing varies by centre, compare the full fee stack and contract terms rather than the headline rate alone. It’s the pick if you want a recognised name and a business address backed by workspace across dozens of cities worldwide.
- Starting price
- €68/month (monthly)
- Extra fees
- €79 setup fee +
mail pickup fees - Minimum contract
- Monthly
- Mail scanning cost
- €30–40/month
- Digital mailbox
- No
- Workspace access
- Yes
- Online checkout
- Yes
- Locations
- 40–50 German cities
- Best for
- A recognised name and workspace across dozens of cities.
- Watch-outs
- Setup fee, mail pickup and scanning charges, and prices that vary by location.
Clevver — an online-only address and mailbox
Clevver is a business address and digital mailbox provider run fully online. It offers addresses in eight German cities, with mail scanned into a digital mailbox. It costs €79.95/month billed quarterly, with a deposit of three months’ fees and a three-month minimum. It suits founders who just need an address and digital post – there’s no workspace and some users report slow support.
- Starting price
- €79.95/month (quarterly)
- Extra fees
- €239.85 deposit
(3 months’ fees) - Minimum contract
- From 3 months
- Mail scanning cost
- Included (within tariff allowance)
- Digital mailbox
- Yes
- Workspace access
- No
- Online checkout
- Yes
- Locations
- 8 German cities
- Best for
- Just an address and digital mailbox, with no workspace.
- Watch-outs
- No workspace, billing is quarterly with an upfront deposit, and some users report slow support.
CONTORA — landmark addresses in top districts
CONTORA Office Solutions specialises in landmark addresses in top districts – buildings like the Palais am Pariser Platz in Berlin or the TaunusTurm in Frankfurt. It has ten centres in six German cities, with staffed offices, meeting rooms and concierge service. Its virtual office, valid for company registration, starts from around €149/month and can be bought through an enquiry form, with a no-minimum monthly option for roughly €20/month more and a three-month deposit. Mail is received and can be scanned, forwarded or held for pickup, with a managed scanning service around €79/month. It’s for founders whose priority is the building and the address.
- Starting price
- €149/month (monthly)
- Extra fees
- From €447 deposit
(3 months’ fees) - Minimum contract
- Monthly (+€20/month)
- Mail scanning cost
- €79/month
- Digital mailbox
- No
- Workspace access
- Yes
- Online checkout
- No
- Locations
- 6 German cities
- Best for
- A landmark building in a top district.
- Watch-outs
- Upfront deposit, monthly scanning cost, and no online checkout.
Office Club — a coworking base with business address
Office Club is a German coworking operator with design-led spaces in prime city locations. Its virtual office, valid for company registration, starts at €169/month with a €49 setup fee, on a three-month minimum, and can be bought online. It suits founders who want an address at a coworking space they can easily work from.
- Starting price
- €169/month (monthly)
- Extra fees
- €49 setup fee
- Minimum contract
- From 3 months
- Mail scanning cost
- €19/month
- Digital mailbox
- No
- Workspace access
- Yes
- Online checkout
- Yes
- Locations
- 10 German cities
- Best for
- A coworking space you’ll genuinely work from.
- Watch-outs
- Setup fee, monthly scanning cost, and 3-month minimum term.
Satellite Office — landmark addresses in prime locations
Satellite Office offers addresses in landmark buildings – Kurfürstendamm in Berlin, Königsallee in Düsseldorf, Jungfernstieg in Hamburg – with staffed reception and access to business lounges. Its virtual office, valid for company registration, starts around €179/month and can be bought through an enquiry form rather than instant online checkout, with a €99 setup fee and a three-month deposit. It’s for founders who want a landmark address and premium service.
- Starting price
- €179/month (monthly)
- Extra fees
- €99 setup fee + from €537 deposit (3 months’ fees)
- Minimum contract
- Monthly
- Mail scanning cost
- €39/month
- Digital mailbox
- No
- Workspace access
- Yes
- Online checkout
- No
- Locations
- 6 German cities
- Best for
- A landmark address in a prime location.
- Watch-outs
- Setup fee, upfront deposit, monthly scanning cost, and no online checkout.
How to choose the right virtual office
Before you commit to any provider, it’s worth running it past five questions:
- Is it valid for what you need? For a Handelsregister entry or Impressum, the address has to be a genuine ladungsfähige Anschrift: a real, staffed street address where you can actually be reached. A name-only forwarding setup won’t pass.
- Can you judge the service before you pay? Like most purchases, your first impression is a good guide. Is the offer clear, are the pricing and terms honest, and is it easy to buy? How a provider serves you upfront usually shows how it’ll handle your mail and support later.
- Is it fair value once you add everything up? The headline price rarely tells the whole story. Some providers advertise a cheaper postal or business address tier intended only for correspondence, while the virtual office needed for a Handelsregister entry costs more. Make sure the comparison uses the right price, then factor in setup fees, deposits, mail charges and minimum terms.
- Does the address give the right impression? For some businesses, any compliant address will do. For others, a recognised street, district or building sends an important signal to clients and partners. Choose an address that suits your business.
- Is there workspace when you need it? Everyone’s needs vary, but two things tend to matter for all: a space you actually want to use and the flexibility to book it wherever and whenever you need. Prioritise a provider that offers both.
How Olea fits
Olea is the only provider in this comparison that combines a digital mailbox, online checkout and on-demand workspace with no setup fee, deposit or minimum term. Its network spans six German cities, with addresses ranging from practical everyday locations to landmark buildings.
- Legally valid: a real, staffed ladungsfähige Anschrift that’s valid for your Handelsregister, Impressum and more (see what a virtual office is valid for).
- Bought and managed online: complete the purchase and compliance checks online, then manage your address and mail through the platform.
- Straightforward terms: from €69/month with a digital mailbox included, no setup fee, no deposit and no minimum term (15% off on annual).
- A choice across Germany: choose from addresses in six German cities, from practical everyday locations to landmark buildings.
- Workspace when you need it: book meeting rooms, desks and private offices on demand across the locations.
FAQs
Prices and terms can change so confirm the current details with each provider. This is general information, not legal or tax advice; for your own situation, consult a qualified professional (Rechtsanwalt, Steuerberater or Notar).