How much does a virtual office cost in Germany?

It depends on the provider and what’s included. Across this comparison, entry prices run from around €68/month at the budget end to from €179/month for a premium landmark address – but the from price rarely tells the whole story. Add-on fees like setup, deposits and per-item mail charges can change which option works out cheapest, so compare the total cost rather than the headline figure.

Are there additional fees or terms to look out for?

Yes – the monthly from-price is only part of the picture. Setup fees, deposits and mail charges vary widely between providers and can change which one actually works out cheapest. Contract terms differ too: some are monthly with no minimum, while others ask for a three-month commitment. Compare the all-in first-year cost, and check the minimum term, notice period and any auto-renewal before you sign.

Can I use a virtual office address to register a GmbH or UG?

Yes – a virtual office can serve as your company’s Geschäftsadresse – the address on your Handelsregister entry and Impressum, as long as it’s a genuine ladungsfähige Anschrift and the provider gives you written consent to use it as your address (a Nutzungsvereinbarung). Not every plan allows company registration, so confirm the address can be used for your Handelsregister entry before you buy. See our guide to using a virtual office as your business address.

Will a German bank accept a virtual office address to open a business account?

Usually – but it’s a per-bank decision. Under the Geldwäschegesetz (GwG, anti-money-laundering rules) a bank must verify your business address before opening an account, so a Postfach won’t do; a real, serviceable address that matches your Handelsregister entry normally clears it. For how a virtual office holds up for the bank and the other checks that follow, see our guide to using a virtual office as your business address.

Can I switch my company’s existing address to a virtual office?

Yes. Take on the new address and its use-of-address documents, file the change with the Handelsregister through your notary, then update your Impressum and notify the Gewerbeamt, Finanzamt and your bank.

Can a non-resident founder use a German virtual office address?

Yes. The address must be domestic (inländisch), but you can live abroad – as long as it’s a real, staffed address where you’re genuinely reachable and your mail is actively handled. A name-only forwarding setup can fail the test.

Virtual Office

Best virtual office in Germany: the providers compared

A practical comparison of Germany’s business address and virtual office providers – on price, add-on fees, mail handling, workspace, minimum term and location.

30 June 20269 min readUpdated monthly

The German flag flying in front of the Reichstag building in Berlin

What is a virtual office?

A virtual office (virtuelles Büro) is a service that gives your business a real street address (Geschäftsadresse) – usable for your Handelsregister entry, Impressum and correspondence – plus mail handling and on-demand access to meeting rooms or workspace, without renting a physical office. It only works for registration if the address is a genuine, staffed ladungsfähige Anschrift where you can be reached, not a P.O. box (Postfach) or a name-only forwarding service.

For the underlying rules, see our guides to what a ladungsfähige Anschrift is and what a business address in Germany is.

What’s the best virtual office in Germany?

The table below compares the best-known virtual office providers in Germany on the factors founders and teams weigh up when buying: price, additional fees, mail handling, workspace access, minimum term and location coverage.

Provider	From price	Additional fees	Min. contract term	Mail scanning cost	Digital mailbox	Workspace	Online purchase	Locations
Olea	€69/mth (monthly)	None	Monthly	Included	Yes	Yes	Yes	6 cities
Regus	€68/mth (monthly)	€79 setup fee + mail fees	Monthly	€30–40/mth	No	Yes	Yes	40–50 cities
Clevver	€80/mth (quarterly)	€240 deposit (3 months’ fees)	3 months	Included	Yes	No	Yes	8 cities
CONTORA	€149/mth (monthly)	From €447 deposit (3 months’ fees)	Monthly (+€20/mth)	€79/mth	No	Yes	No	6 cities
OfficeClub	€169/mth (monthly)	€49 setup fee	3 months	€19/mth	No	Yes	Yes	10 cities
Satellite Office	€179/mth (monthly)	€99 setup fee + from €537 deposit (3 months’ fees)	Monthly	€39/mth	No	Yes	No	6 cities

Figures are taken from each provider’s own published pages and can change – check the current details before relying on them.

Beyond these, plenty of regional business centres and independent coworking spaces across Germany offer a virtual office or business address directly – worth a look if you want a specific city or a lower price, though terms and compliance vary widely.

What each provider offers — in depth

Olea — a choice of addresses, with a digital mailbox and workspace on-demand

Olea offers hand-picked business addresses at offices or coworking spaces across Germany, with a digital mailbox and on-demand workspace included as standard. It starts at €69/month with no setup fees, deposit or minimum term (15% off on annual). You buy and manage everything online, including compliance checks. It’s an all-in-one option – pick from an everyday to landmark address, and get a fully digital experience, with flexible terms and no additional fees.

From price: €69/month (monthly)
Add-on fees: None
Minimum contract term: Monthly
Mail scanning cost: Included (within tariff allowance)
Digital mailbox: Yes
Workspace: Yes
Online purchase: Yes
Locations: 6 German cities
Best for: A choice of address, with a digital mailbox, online experience, flexibility and no fees.
Watch-outs: Coverage is still expanding, so your preferred location may not be available yet.

Regus — the widest office network

Regus (part of IWG) runs the largest flexible office network in Germany and globally. Prices start at €68/month at its cheapest location, in Stuttgart, but most cost more – and the headline price climbs once you add setup fees and mail charges. Reviews are mixed, with billing and auto-renewal the most common complaints, so read the contract terms closely before signing. It’s the pick if you want a recognised name and a business address backed by workspace across dozens of cities worldwide.

From price: €68/month (monthly)
Add-on fees: €79 setup fee + mail pickup fees
Minimum contract term: Monthly
Mail scanning cost: €30–40/month
Digital mailbox: No
Workspace: Yes
Online purchase: Yes
Locations: 40–50 German cities
Best for: A recognised name and workspace across dozens of cities.
Watch-outs: A setup fee and mail pickup and scanning charges add to the headline price, and reviews are mixed on billing and auto-renewal.

Clevver — an online-only address and mailbox

Clevver is a business address and digital mailbox provider run fully online. It offers addresses in eight German cities, with post scanned to a digital mailbox. It costs about €80/month billed quarterly, with a deposit of three months’ fees and a three-month minimum. It suits founders who just need an address and digital post – there’s no workspace and some users report slow support.

From price: €80/month (quarterly)
Add-on fees: €240 deposit (3 months’ fees)
Minimum contract term: From 3 months
Mail scanning cost: Included (within tariff allowance)
Digital mailbox: Yes
Workspace: No
Online purchase: Yes
Locations: 8 German cities
Best for: Just an address and digital mailbox, with no workspace.
Watch-outs: There’s no workspace, billing is quarterly with an upfront deposit, and some users report slow support.

CONTORA — landmark addresses in top districts

CONTORA Office Solutions specialises in landmark addresses in top districts – buildings like the Palais am Pariser Platz in Berlin or the TaunusTurm in Frankfurt. It has ten centres in six German cities, with staffed offices, meeting rooms and concierge service. Its virtual office, valid for company registration, starts from around €149/month and can be bought through an enquiry form, with a no-minimum monthly option for roughly €20/month more and a three-month deposit. Mail is received and can be scanned, forwarded or held for pickup, with a managed scanning service around €79/month. It’s for founders whose priority is the building and the address.

From price: €149/month (monthly)
Add-on fees: From €447 deposit (3 months’ fees)
Minimum contract term: Monthly (+€20/month)
Mail scanning cost: €79/month
Digital mailbox: No
Workspace: Yes
Online purchase: No
Locations: 6 German cities
Best for: A landmark building in a top district.
Watch-outs: It sits at the higher end on price, mail scanning is a paid add-on, and you buy through an enquiry form rather than online.

OfficeClub — a coworking base with business address

OfficeClub is a German coworking operator with design-led spaces in prime city locations. Its virtual office, valid for company registration, starts at €169/month with a €49 setup fee, on a three-month minimum, and can be bought online. It suits founders who want an address at a coworking space they can easily work from.

From price: €169/month (monthly)
Add-on fees: €49 setup fee
Minimum contract term: From 3 months
Mail scanning cost: €19/month
Digital mailbox: No
Workspace: Yes
Online purchase: Yes
Locations: 10 German cities
Best for: A coworking space you’ll genuinely work from.
Watch-outs: It’s one of the pricier options here, and it comes with a setup fee and a minimum term.

Satellite Office — landmark addresses in prime locations

Satellite Office offers addresses in landmark buildings – Kurfürstendamm in Berlin, Königsallee in Düsseldorf, Jungfernstieg in Hamburg – with staffed reception and access to business lounges. Its virtual office, valid for company registration, starts around €179/month and can be bought through an enquiry form rather than instant online checkout, with a €99 setup fee and a three-month deposit. It’s for founders who want a landmark address and high quality service.

From price: €179/month (monthly)
Add-on fees: €99 setup fee + from €537 deposit (3 months’ fees)
Minimum contract term: Monthly
Mail scanning cost: €39/month
Digital mailbox: No
Workspace: Yes
Online purchase: No
Locations: 6 German cities
Best for: A landmark address in a prime location.
Watch-outs: It carries a setup fee and an upfront deposit, mail scanning is charged monthly, and there’s no instant online checkout.

How to choose the right virtual office

Once you’ve seen what each provider offers, five questions decide which is right for you – roughly in this order:

Is it legally valid for what you need? For a Handelsregister entry or Impressum you need a genuine ladungsfähige Anschrift – a real, staffed street address where you can be reached, not a name-only forwarding setup.
Can you tell what you’re getting before you buy? Look at how transparent the pricing is, how clear the terms and fees are, and how smooth the online buying experience feels – the things you can judge upfront, before your mail handling or support is ever tested.
Are the price and fees fair? Weigh the from-price against add-on fees – setup, deposit and per-item mail – and the minimum term. The lowest headline price isn’t always the cheapest once those are added in.
Does it have the workspace and services you need? Favour on-demand meeting rooms or desks only if you’ll use them; if you just need an address and mail handling, don’t pay for an attached office network.
Is the location and prestige what you want? Decide whether any compliant address will do, or whether the city and district matter for how clients see you – worth paying for only if your customers notice.

How Olea fits

Olea is designed to answer all five of those questions in a single service:

Legally valid: a real, staffed ladungsfähige Anschrift that’s valid for your Handelsregister, Impressum and more (see what a virtual office is valid for).
Clear before you buy: transparent pricing with an easy online purchase and a built-in compliance check, so you know exactly what you’re getting.
Fair price and terms: from €69/month with a digital mailbox included, no setup fees and no minimum term (15% off on annual).
Workspace when you need it: on-demand access to meeting rooms, coworking desks and private offices you can book as you go.
Location and prestige: addresses that run from everyday to landmark buildings, so you can match the impression you want.

It’s the credibility of a real office with the experience of a digital service.

Find a real, reachable German address

Get an address for your Handelsregister and Impressum. Compare addresses by city, or contact us if you need help choosing or aren’t sure which fits your setup.

FAQs

This article is provided for general informational purposes and should not be treated as legal or tax advice. German company, trade and tax rules are complex and depend on your specific circumstances. For guidance specific to your business, consult a qualified lawyer (Rechtsanwalt), tax advisor (Steuerberater) or notary (Notar).