Best virtual office providers in Munich compared

What is a virtual office, and what makes a Munich address legally valid?

A virtual office (virtuelles Büro) gives your business a real Munich street address (Geschäftsadresse) – usable for your Handelsregister entry, Impressum and correspondence – plus mail handling and on-demand access to meeting rooms, without renting a physical office.

It only works for registration if the address is a genuine, staffed ladungsfähige Anschrift: a real location where you can actually be reached and served documents. A P.O. box (Postfach) or a name-only forwarding service won’t pass.

For the underlying rules, see our guides to what a ladungsfähige Anschrift is and what a business address in Germany is.

Which Munich authority do you register with?

Two different Munich authorities handle two different things, and founders often mix them up:

• Commercial register (Handelsregister): for Munich-seated companies this is kept at a single court – the Amtsgericht München (Registergericht), whose superior court is the OLG München. Every Munich GmbH and UG is entered here.
• Trade registration (Gewerbeanmeldung): unlike Berlin’s 12 borough offices, Munich has a single citywide Gewerbeamt – the Kreisverwaltungsreferat (KVR), Hauptabteilung III – for the whole city, and you can file online first via BayernID.

A virtual office can be used for a Gewerbeanmeldung when it provides a genuine business or administrative address. If the business has other permanent operating sites, these may need to be registered separately, subject to the KVR’s requirements. The Munich address does not by itself determine where the company is taxed. Your competent Finanzamt and Gewerbesteuer municipality depend on where the company is actually managed – its Ort der Geschäftsleitung – and whether it has a Betriebsstätte.

One thing to budget for: Munich’s Gewerbeanmeldung fee is a published €50–60 depending on legal form (Rechtsform) – among the higher fees of Germany’s largest cities.

For how a virtual office holds up across registration, banking and the other checks that follow, see using a virtual office as your business address.

What’s the best virtual office in Munich?

The table below compares each provider’s starting price for a virtual office that supports a Handelsregister entry, along with additional fees, mail handling, workspace access, contract terms and location coverage.

Where each provider stands out:

• Choice of Munich addresses, digital experience and flexible terms: Olea
• Widest Munich network: Regus
• Landmark addresses: CONTORA and Satellite Office
• Munich specialist: MÁNA
• Coworking-focused option: Office Club

Beyond these, other Munich coworking spaces and business centres offer virtual offices directly. When comparing prices, check that the advertised tier supports a Handelsregister entry rather than providing only a postal or correspondence address.

What each Munich provider offers, in depth

Olea – a choice of Munich addresses, with a digital mailbox and workspace

Olea offers hand-picked Munich addresses across Maxvorstadt and Altstadt-Lehel, with a digital mailbox and on-demand workspace included as standard. It starts at €69/month with no setup fee, deposit or minimum term (15% off on annual), and you buy and manage everything online, including compliance checks. Addresses run from a €69/month Maxvorstadt base to a Maximilianstraße landmark opposite the Bavarian State Opera, so you can match the district to the impression you want.

Starting price

€69/month (monthly)

Extra fees

None

Minimum contract

Monthly

Mail scanning cost

Included (within tariff allowance)

Digital mailbox

Yes

Workspace access

Yes

Online checkout

Yes

Munich locations

4

Best for

A choice of Munich address with a digital mailbox, online setup and no extra fees.

Watch-outs

Live Munich coverage is Maxvorstadt and Altstadt-Lehel – Schwabing and the east are on the way.

Regus – the widest Munich network

Regus (part of IWG) runs the largest flexible office network in Munich, with around 28 locations from Maximilianstraße in the centre to sites across the city. Prices start from €106/month but most Munich locations cost more, and the headline climbs further once you add setup fees and mail charges. Because pricing varies by centre, compare the full fee stack and contract terms rather than the headline rate alone. It’s the pick if you want a recognised name and a business address backed by workspace across the most Munich sites.

Starting price

€106/month (monthly)

Extra fees

€79 setup fee +
mail pickup fees

Minimum contract

Monthly

Mail scanning cost

€30–40/month

Digital mailbox

No

Workspace access

Yes

Online checkout

Yes

Munich locations

28

Best for

A recognised name and workspace across the most Munich sites.

Watch-outs

Setup fee, mail pickup and scanning charges, and prices that vary by location.

We Are Mana (MÁNA) – a Schwabing address with daily mail scanning

We Are Mana is a Munich specialist built around a coworking space in Schwabing on Leopoldstraße, offering a virtual office – valid for company registration – with daily scan-to-email mail handling included. It starts at €149.99/month and is bought through an enquiry form rather than online checkout. It suits founders who want a central Schwabing address in a creative district, with mail scanned and emailed to them each day, and don’t mind a six-month commitment.

Starting price

€149.99/month (monthly)

Extra fees

None

Minimum contract

6 months

Mail scanning cost

Included (daily scan)

Digital mailbox

No

Workspace access

Yes

Online checkout

No

Munich locations

1

Best for

A Schwabing address with daily mail scanning included.

Watch-outs

No on-site mail pickup; sold on enquiry rather than online, with a six-month minimum term.

Satellite Office – landmark addresses at the Ludwigpalais and Alte Hopfenpost

Satellite Office offers addresses in landmark Munich buildings – the Ludwigpalais on Ludwigstraße and the Alte Hopfenpost on Hopfenstraße – with staffed reception and access to business lounges. Its virtual office, valid for company registration (ladungsfähiger Firmensitz), starts at €199/month and is bought through an enquiry form, with a €99 setup fee and a three-month deposit. A cheaper €119/month tier is business address only, for Impressum and correspondence, and not valid for the Handelsregister.

Starting price

€199/month (monthly)

Extra fees

€99 setup fee + from €537 deposit (3 months’ fees)

Minimum contract

Monthly

Mail scanning cost

€39/month

Digital mailbox

No

Workspace access

Yes

Online checkout

No

Munich locations

2

Best for

A landmark Munich address with staffed reception.

Watch-outs

Cheaper business address tier isn’t valid for the Handelsregister; setup fee, deposit and no online checkout.

CONTORA Office Solutions – landmark buildings on Maximilianstraße and Theresienstraße

CONTORA Office Solutions specialises in landmark Munich addresses – Maximilianstraße 2 and Theresienstraße 1 – with staffed offices, meeting rooms and concierge service. Its virtual office, valid for company registration, is sold through a configurator and enquiry, with a three-month deposit (Sicherheitsleistung) and a monthly option available for around €20/month more. Mail is received and can be scanned or held for pickup, with a managed scanning service around €79/month. It’s for founders whose priority is the building and the address.

Starting price

€199/month

Extra fees

From €447 deposit
(3 months’ fees)

Minimum contract

Monthly (+€20/month)

Mail scanning cost

€79/month

Digital mailbox

No

Workspace access

Yes

Online checkout

No

Munich locations

2

Best for

A landmark building in a top district.

Watch-outs

Upfront deposit, monthly scanning cost, and no online checkout.

Office Club – a design-led coworking club by Karlsplatz (Stachus)

Office Club is a German coworking operator with design-led spaces in prime city locations, including a Munich club by Karlsplatz (Stachus). Its virtual office, valid for company registration, comes with a €49 setup fee on a three-month minimum, and can be bought online. It suits founders who want their address tied to an inspiring, design-led work community.

Starting price

€239/month (monthly)

Extra fees

€49 setup fee

Minimum contract

From 3 months

Mail scanning cost

€19/month

Digital mailbox

No

Workspace access

Yes

Online checkout

Yes

Munich locations

1

Best for

An address at a design-led coworking club.

Watch-outs

Setup fee, monthly scanning cost, and 3-month minimum term.

How to choose a virtual office in Munich

Before you commit to any provider, it’s worth running it past five questions:

1. Is it valid for what you need? For a Handelsregister entry or Impressum, the address has to be a genuine ladungsfähige Anschrift: a real, staffed street address where you can actually be reached, not a postal-only tier. For a Gewerbeanmeldung, it can provide the business or administrative address, while other permanent operating sites may need separate registration under the Munich KVR’s requirements.
2. Can you judge the service before you pay? The buying experience is often a useful signal. A clear offer, transparent pricing and terms, and an easy online purchase usually show how a provider will handle your mail and support later.
3. Is it fair value once you add everything up? The headline price rarely tells the whole story. Some providers advertise a cheaper postal or business address tier intended only for correspondence, while the virtual office needed for a Handelsregister entry costs more. Make sure the comparison uses the right price, then factor in setup fees, deposits, mail charges and minimum terms.
4. Does the address give the right impression? "Best" isn’t one address. Maximilianstraße and Altstadt-Lehel read as establishment prestige; Maxvorstadt as academic and tech (LMU, the Pinakotheken, Google’s Munich campus); Schwabing as creative. Choose the district that matches how you want to be seen.
5. Is there workspace when you need it? If you’ll ever meet clients or work on-site, check there are meeting rooms or desks you can book, at the address you’re buying.

How Olea fits

Olea is the only provider in this comparison that combines a digital mailbox and online checkout with no setup fee, deposit or minimum term. Its four live Munich addresses run from a €69/month Maxvorstadt base to a Maximilianstraße landmark opposite the Bavarian State Opera.

• Legally valid: a real, staffed ladungsfähige Anschrift that’s valid for your Handelsregister, Impressum and more (see what a virtual office is valid for).
• Bought and managed online: complete the purchase and compliance checks online, then manage your address and mail through the platform.
• Straightforward terms: from €69/month with a digital mailbox included, no setup fee, no deposit and no minimum term (15% off on annual).
• A choice of Munich addresses: choose from Maxvorstadt and Altstadt-Lehel, from a practical everyday base to a Maximilianstraße landmark.
• Workspace when you need it: book meeting rooms and desks on demand across the locations.

Olea’s Munich locations

FAQs